LOCATION: The 519

PRIMARY FUNCTION

Reporting to the Director, Finance, this position is responsible for the development, analysis, monitoring and reporting on The 519’s financial position both in-year and within multi-year service plans.  The position works across all departments and provides strategic business process analysis to support The 519’s overall commitment to sound financial and fiscally responsible management, best practice and public service. 

KEY ACCOUNTABILITIES

Budget Development

  • Contributes to financial planning, budgeting, management, and analysis services, including preparing recommendations for The 519’s multi-year budget and service plans;
  • Works across departments to prepare annual operating budgets, mid and year end variance reports, including gathering and reporting out on quantitative and qualitative factors inherent in service plans, performance measures, results and outcomes;
  • Participates in the development, implementation, and enhancement of corporate systems and tools that facilitate the preparation, analysis, consolidation and reporting for service planning, budgeting and performance management in compliance with corporate policies and financial planning requirements, to support strategic corporate and political decision-making.

 

Financial Reporting/Auditing

  • Monitors and reports on The 519’s financial performance, providing oversight and compliance with financial planning and management policies and guidelines;
  • Ensures financial and budgetary controls are met to fulfill The 519’s fiscal management and accountability responsibilities and financial stewardship obligations;
  • Provides support and oversight during the year-end reconciliation processes and liaises with the Auditor and the Director to support the completion of the annual audit and other required annual reporting;
  • Supports the Director to ensure that annual risk management process reviews are completed, including summarizing key risk management issues and working with the senior management team to develop appropriate mitigation strategies, policies etc.

 

Financial Control Processes

  • Monitors planned results against actual performance and reports on causes for variances;
  • Reviews and analyses program and agency costs and revenues for both operating and capital budgets, including resources required to deliver the identified services and appropriate business case analysis;
  • Assists in the preparation of reports, policy papers, briefing notes and/or presentations regarding strategic, financial and operational issues that provide comprehensive budget data and analysis;
  • Identifies relevant issues and makes appropriate recommendations for decision-making;
  • Contributes to the preparation of the manuals of instruction for budgets, service planning, inventory management systems and other related policies/procedures.

 

Finance, Payroll and Benefit Administration

  • Reviews and approves work prepared by various staff, including the Finance Clerk, such as accounts payable, billing, payroll transactions and reconciliations;

 

Governance

  • Prepares budget briefings documents and participates on the Board Finance Committee and management team meetings as requested to present information;
  • Prepares Finance Committee Agenda and meeting documents;
  • Maintains awareness of The 519’s changing strategies, priorities, policies and programs, as well as provincial legislation, to ensure that the design and delivery of service plans and budgets are linked to strategic objectives and Board priorities.

 

Other

  • Supports the delivery of financial management training for financial program staff as well as training for non-financial supervisors and other employees who have delegated responsibilities related to purchasing, cash handling, etc.;
  • Participates in debriefing sessions with all program groups that supports continuous improvements in The 519’s financial planning and management services, processes and policies;
  • Participates in special project teams relating to specific initiatives or issues, providing sound strategic financial analysis and advice for recommendation, resolution and implementation;
  • Develops and maintains effective working relationships with funders and community partners;
  • Liaises with various City of Toronto staff as required regarding appropriate matters and in compliance with relevant policies;
  • Other duties as assigned.

 

KNOWLEDGE AND EXPERIENCE

  1. Post-secondary education in public administration, business administration, financial management or in a professional discipline pertinent to the job function plus relevant experience or an equivalent combination of education and experience;
  2. Proven knowledge and experience in the application of the principles and practices of service planning, service bases performance budgeting, operating and capital budget formulation, analysis, evaluation and controls, financial planning/management processes, generally accepted budgeting principles and techniques, and financial systems with particular reference to public and non-profit organizations;
  3. Strong research, analytical and conceptual thinking skills, with the capacity to understand complex financial, service, operating and policy issues, program interrelationships and the potential results and outcomes of policy actions and the ability to conceptualize and develop options and recommendations to support decision making;
  4. Proven experience in preparing comprehensive reports and analyzing, interpreting and summarizing information for the purpose of supporting decision making regarding financial, budgetary, policy and/or service issues;
  5. Proven experience in the preparation of reports and presentations explaining and supporting analysis, proposing effective strategies and making recommendations to senior management;
  6. Experiences with enterprise-wide financial, human resources and budgeting systems, preferably Sage 300 ERP or SAP;
  7. Proven experience in the use of Excel, Word, PowerPoint and Access software tools;
  8. Demonstrated ability to perform cost/benefit, trend projections, budgeting, cost control, financial analysis and planning;
  9. Proficient in Windows, various accounting software, spreadsheet, and database applications;
  10. Excellent organizational and time management skills;
  11. Sound judgment and ability to handle matters of a confidential, political and/or sensitive nature;
  12. Sound knowledge of applicable legislation (Workplace Safety and Insurance Act, Occupational Health and Safety Act, MFIPPA, PHIPA, the City of Toronto Act, the Toronto Municipal Code Council Procedures, etc.), applicable collective agreements, HR policies & practices, etc.;
  13. Post-secondary education in a Finance, Business and Administration or similar discipline or equivalent combination of education and experience;
  14. Proficiency using Sage ERP 300 (ACCPAC) accounting systems or other ERP systems, particularly AR, AP and GL modules;
  15. Proficient in all Microsoft Office applications with advanced skills in Microsoft Excel;
  16. Experience with cash handling principles and procedures;
  17. Ability to effectively communicate both written and orally with internal and external stakeholders;
  18. Working knowledge of MFIPPA and other relevant legislation;
  19. Demonstrated ability to work in a fast-paced environment, while ensuring accuracy, attention to details and meeting reporting deadlines;
  20. Understanding of LGBTQ2S communities and the role that community centres contribute in local neighborhoods an asset.

 

TERMS OF EMPLOYMENT

Position Status

Full Time Continuing (35 hours per week)

Union Status

Non-Union/Exempt

Annual Salary

$65,270.40 – 76,689.60 (based on City of Toronto 2018 salary grades), plus benefits and pension plan

Hours of Work

Monday to Friday 9:00am – 5:00pm, some evenings and weekends may be required as needed.

APPLICATION INSTRUCTIONS

Email cover letter and resume to Careers@The519.org no later than 4:00 p.m. on Sunday, February 17, 2019. Applicants must quote Job 19-04 in the cover letter and in the subject line of the email.

If you choose, you may provide us with the pronouns you would like us to use in your email or your cover letter. We will respect these pronouns throughout the hiring process.

The 519 actively encourages applicants from all equity seeking groups.  The 519 embraces diversity and is committed to creating an inclusive workplace.  Our goal is to attract, develop, and retain highly talented employees from diverse backgrounds allowing us to benefit from a wide variety of experiences and perspectives.  We thank all applicants and advise that only those selected for an interview will be contacted.  No agencies please.

In accordance with Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, and the City of Toronto’s Accommodation Policy, accommodation will be provided in all parts of the hiring process. Applicants need to make their needs known in advance.

 

Download job posting